Frequently Asked Questions
About Sycamore Scholars
Contributing to Sycamore Scholars
Access and Printing
About Sycamore Scholars
What is Sycamore Scholars?Sycamore Scholars is a digital archive of scholarly works created by students, staff, and faculty at Indiana State University. Sycamore Scholars began as a means to enable ISU graduate students to submit their theses and dissertations electronically, but the repository can include journal articles, conference papers, technical reports, working papers, data sets, tutorials, music, photographs, and other digital items.
Items in Sycamore Scholars are freely available via the Web and are indexed by and accessible through Web search engines. Unlike most web sites, files within Sycamore Scholars are maintained for the long term. Items in Sycamore Scholars are assigned a Uniform Resource Identifier (URI), similar to a URL, but more permanent. Also, ISU and DSpace are committed to making items accessible far into the future.
What software is used for Sycamore Scholars?Sycamore Scholars uses DSpace software, which was developed jointly by MIT and Hewlett-Packard and is now freely available as open-source software. DSpace provides tools for submitting, reviewing, indexing, searching, and archiving items in many different digital formats.
Do other universities have repositories like Sycamore Scholars?
Listed below are just a few of the universities that have established repositories using DSpace:
Indiana University-Purdue University Indianapolis
Who manages Sycamore Scholars? The Indiana State Sycamore Scholars is a digital project of Cunningham Memorial Library. Sycamore Scholars is developed and maintained by ISU Digital Repository Committee.
How do I find scholarly works deposited in Sycamore Scholars?You can search Sycamore Scholars by keyword or browse through Communities or Collections by title, author, or date. Instructions on using the search function are available by clicking on the Help link from any page. Items in Sycamore Scholars will also be indexed by popular web search engines.
Contributing to Sycamore ScholarsWhat is a Sycamore Scholars Community for more information.
How can I deposit my work into Sycamore Scholars?Before you can submit items, a "collection" needs to be established to receive your work. Please contact Natalie Bulick, Cataloging and Metadata Librarian, Cunningham Memorial Library, 650 Sycamore Street, Terre Haute, IN 47809 , 812-237-2611, Natalie.Bulick@indstate.edu.
After a collection is set up, you can go to Sycamore Scholars register first,then log in and submit to your collection. Adding items is a simple, online, fill-in-the-blanks process. Items you submit are reviewed and optimized for discoverability before being archived in Sycamore Scholars.
What are the benefits of depositing my work into Sycamore Scholars?While ordinary web pages have been used to great advantage to share scholarship and research, web pages are hard to create and difficult to maintain. Sycamore Scholars offers these benefits:
How is Sycamore Scholars organized?Sycamore Scholars is organized into Communities, which might be schools, departments, research centers, or other administrative units. Within Communities, multiple Collections can be established which contain individual items and files.
Groups wishing to establish a Sycamore Scholars Community that do not fall into this definition will be considered on a case-by-case basis.
Each Community can contain one or more collections. Communities can also contain sub-communities, which in turn house collections.
How can I deposit my work into Sycamore Scholars?Before you can submit items, a "collection" needs to be established to receive your work. Please contact Natalie Bulick, Cataloging and Metadata Librarian, Cunningham Memorial Library, 6 1/2 Street, Terre Haute, IN 47809 , 812-237-2611, Natalie.Bulick@indstate.edu.
After a collection is set up, you can go to Sycamore Scholars register first,then log in and submit to your collection. Adding items is a simple, online, fill-in-the-blanks process. Items you submit are reviewed and optimized for discoverability before being archived in Sycamore Scholars. see more submission information on
Can I deposit an article that has been published in a journal?Probably. Even if you transferred copyright to the publisher, most publishers allow you to deposit a copy of the article in a repository such as Sycamore Scholars. Many publishers stipulate that you must use your reviewed, revised manuscript and not the formatted version that appeared in the journal. When you submit your work to Sycamore Scholars, the library will verify the publisher's policy and contact you if there are any questions.
What if I have a co-author who isn't affiliated with ISU? Can I still deposit the work?As long as your co-author does not object to depositing the work in the Sycamore Scholars, only one author needs to be affiliated with ISU. It is also acceptable to deposit a work into more than one institutional repository. For example, you could deposit the work in the Indiana State Sycamore Scholars and your co-author could deposit it into his or her institutional repository.
I have only print copies of my articles. How can I add them to Sycamore Scholars?Print materials can be scanned and the files submitted to Sycamore Scholars.
See the Copyright and publication for more information.
What rights do I give up when I deposit a work into Sycamore Scholars?You do not give up your copyright or any other rights when you place an item in Sycamore Scholars. The Deposit licensing agreement for Sycamore Scholars asks only for non-exclusive rights to s tore your work, preserve it, and make it available on the web. "Non-exclusive" means that you retain all rights to your work and can sign agreements with other organizations to publish your work. U.S. Copyright Law. When you distribute a previously unpublished work in Sycamore Scholars, that work is immediately covered by copyright. Copyright restricts the use of works by others unless the user explicitly asks for permission to use your content.
If your work has previously been published, you may no longer hold the copyright to your work and may therefore have limited options regarding electronic distribution of that work. Publishers’ policies differ on this point. Some publishers do allow re-distribution via digital repositories. Deposit License.
At ISU, for the time being, we acknowledge the fact we cannot predict or control the formats in which faculty and researchers create their research materials. Faculty use the tools that are best for their purposes, and we will get whatever formats those tools produce. Because of this we’ve defined three levels of preservation for a given format: supported, known, or unsupported.
Handle System from CNRI to assign and resolve persistent identifiers for each and every digital item. Handles are URN-compliant identifiers, and the Handle resolver is an open-source system which is used in conjunction with the Sycamore Scholars system.
Handles were chosen in preference to persistent URLs because of the desire to support citations to items in Sycamore Scholars over very long time spans – longer than we believe the HTTP protocol will last. Handles in Sycamore Scholars are currently implemented as URLs, but can also be modified to work with future protocols.
Access and Printing
If you would like to purchase a printable PDF file or a paper copy, Please contact Natalie Bulick, Cataloging and Metadata Librarian, Cunningham Memorial Library, 6 1/2 Street, Terre Haute, IN 47809 , 812-237-2611, Natalie.Bulick@indstate.edu.
If I'm not affiliated with ISU, are there any restrictions on what I can access? Why can't I access a certain file?
Many of the items in Sycamore Scholars are freely available to the public. However, there are several restrictions: